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How to Write a Meaningful Sympathy Card: A Guide for Expressing Condolences

Get helpful tips on what to write in a sympathy card here, so you can express your condolences.

Last Updated on August 16, 2023 by BiblioLifestyle

what to write for sympathy card

Expressing sympathy when someone has lost someone they love is important because it can bring comfort and support to those who are grieving.  But despite our best intentions, sometimes we don’t know what to write in a sympathy card and it can be difficult to find the right words.  This is especially true if you haven’t experienced a loss yourself or if you didn’t know the person who is no longer with us very well.  But, writing a thoughtful message in a sympathy card can make all the difference to the person receiving it.  So in this article, I’ll share some tips on what to write in a sympathy card and how to express your condolences meaningfully.

The importance of communicating sympathy

When someone passes away, expressing sympathy is crucial in order to let someone know that you care about them.  Writing a sympathy card is one of the best ways to show your support for someone who has lost a loved one.  Sending a card with meaningful words can be comforting to the recipient, as it serves as a reminder that they are in your thoughts and you care about their wellbeing.  It also helps them to recognize that others are grieving alongside them and that they are not alone.

Why send a sympathy card?

For many people, sending a sympathy card is an important part of the grieving process.  It allows them to express their condolences and support for the person in mourning, and it gives the recipient something tangible to hold on to that symbolizes your care and kindness.  It’s also a reminder of all the wonderful memories they have with their loved ones.  Plus, receiving a card lets them know that they’re not alone in their grief and can provide a lot of comfort during difficult times.

Tips to help when deciding what to write in a sympathy card

Writing a meaningful sympathy card can be intimidating, especially if you’ve never had to write one before. Here are some tips to help make deciding what to write in a sympathy card easier:

  • Keep it simple: Don’t feel like you have to write a long and elaborate message. A simple, heartfelt message can mean a lot to the recipient.
  • Be genuine: Your message should be sincere and reflective of your feelings towards the person who has passed.
  • Offer help: Sometimes, the best thing you can do for someone who is grieving is to offer help or to let them know that you’re available to talk if they need it.
  • Acknowledge their loss: Simply acknowledging the loss and expressing sympathy can be enough to let someone know you care.

What to write in a sympathy card

When writing a sympathy card, it’s important to keep the message sincere and appropriate for the situation.  Avoid being overly formal or using language that might be seen as insincere.  Instead, focus on expressing your condolences and offering support in a heartfelt way.

You can tell them how much you appreciate their loved one or share fond memories that you have with them.  Letting them know that you are there for support is also important, as well as expressing your sorrow for their loss, and you can also offer words of comfort.

What to Write in a Sympathy Card and How To Do It

Examples of What to Write in a Sympathy Card

Short condolence messages

  • With deepest sympathy.
  • I am here for you if you need anything.
  • My thoughts are with you in this difficult time.
  • You and your family are in my heart and prayers.
  • Wishing you peace during this sad time.
  • Our heartfelt condolences on the passing of your (loved one).
  • We are so sorry for the loss of your (loved one).

Longer sympathy messages

  • I can’t imagine how hard this must be for you. Please know that I am here for you if you need anything, even just to talk.
  • My heart aches for your loss, and I hope that, in time, you can find comfort in the wonderful memories of your (loved one).
  • Though I cannot take away your pain, please know that I am here to support you through this difficult time.
  • Words are inadequate to express my sorrow for the loss of your (loved one). Please accept my deepest sympathy and know that you are in my thoughts.
  • I hope that you can take comfort in knowing your (loved one) touched many lives with their kindness and love.
  • Our hearts are heavy with sorrow for the loss of your beloved (loved one). We pray that they will now rest in peace.
  • Though we cannot understand why, may you find comfort in knowing that your (loved one) is now at peace.
  • Although I never met your (loved one), I am deeply saddened by the news of their passing and offer you my sincerest sympathies.
  • May you take comfort in knowing that those we love always remain a part of us, even when they are no longer here in body.

Sympathy messages for the loss of a friend

  • I am so deeply sorry for the loss of your friend.  Their light shone bright, and their memory will continue to shine in our hearts.
  • Your friend was an amazing person who left us all too soon.  My condolences for your loss.
  • The loss of a friend like yours is something that can never truly be mended.  They were a one-of-a-kind spirit whose memory will always be cherished.
  • I know your friend meant the world to you.  I am deeply sorry for your loss, and I am here for you always.
  • Your friend was a source of joy and happiness for all who knew them.  Their memory will never be forgotten.  My deepest condolences.
  • The bond between friends can be as strong as family.  I am truly sorry for the loss of your friend.
  • Losing a friend is a deep sadness.  Your friend will be dearly missed.  My thoughts are with you during this difficult time.
  • The world has lost a beautiful soul in your friend.  May you find comfort in the memories you shared.  My sincerest sympathies.
  • I am deeply saddened to hear of your friend’s passing.  They were truly a gift to all who knew them.  My deepest condolences.
what to write in a sympathy card

Sympathy messages for the loss of a family member

  • The loss of a family member is a deep and profound sorrow.  My heart is with you during this difficult time.
  • There are no words that can ease the pain of losing someone so beloved.  Please know that you are in my thoughts and that I am here for you.
  • I am deeply saddened by the news of your loss.  I pray that God will grant you the strength and peace that you need during this challenging time.
  • Losing a family member is never easy.  May you find some comfort in the loving memories you shared while they were alive.  Please accept my deepest condolences.
  • Your family member will always be in our hearts and memories.  I am sincerely sorry for your loss.
  • In this sorrowful time, I would like to extend to you my heartfelt condolences.  May our prayers help comfort you and hasten the journey of your loved one’s soul to Heaven.
  • May your heart and soul find peace and comfort during this difficult period.  Please accept my deepest sympathies.
  • The good life your family member lived, the people they touched, and the happiness they brought into the world are all a testament to their time here on earth.  My deepest condolences for your loss.
  • I know that what you are going through right now is very difficult.  It’s never easy losing someone who meant so much to you.  I am sending you my deepest sympathies.
  • No words can describe how sorry I am for your loss.  We share in your grief and send you our love during this difficult time.

Sympathy messages for the loss of a pet

  • Losing a pet is losing a family member.  I am deeply sorry for your loss, and I am here for you during this painful time.
  • Your pet was an incredible companion who brought so much joy and comfort.  May the memories of your time together bring you some solace.
  • Pets leave paw prints on our hearts that last forever.  I am truly sorry for the loss of your beloved pet.
  • The loss of a pet can bring profound sorrow.  May you take comfort in knowing your furry friend is free from pain now.
  • I know how much your pet meant to you.  Please accept my deepest sympathies as you navigate this difficult loss.
  • The bond between a pet and their human is truly special.  Know that you gave your pet a wonderful life full of love and care.
  • I am so sorry for your loss.  It’s clear your pet was a loved member of your family and will be deeply missed.
  • Pets truly enrich our lives with their unconditional love.  Your pet was incredibly lucky to have you.  My deepest condolences.
  • I know how special your pet was to you.  I am here for any support you need during this difficult time.
  • Losing a pet is never easy.  Know that your pet felt your love every day of their life.  My heart goes out to you.

Sympathy messages for a miscarriage and loss of a baby

  • The pain of losing a child is unimaginable.  My heart aches for you during this difficult time.
  • I wish I had the right words to make your pain go away.  Please know that I am here for you, and you’re not alone in this.
  • There are no words that can ease the loss you carry.  Please know, though, that you are in my thoughts and prayers.
  • Losing a child is a pain that cannot be described.  I am truly sorry for your loss, and I am here for you if you need anything.
  • I was deeply saddened by the news of your loss.  Please know that my thoughts and prayers are with you during this difficult time.
  • I am so sorry for your loss.  I understand there are no words to console you right now, but please know that I am here for you.
  • I can’t even begin to comprehend the pain you must be feeling.  Please know that you are in my thoughts and prayers.
  • The loss of a baby is heartbreaking.  I am here for you and willing to help in any way I can.
  • I cannot fathom the pain you must feel right now.  Please accept my deepest condolences for your devastating loss.
what write in a sympathy card

Sympathy messages for the loss of a child

  • The loss of a child is a grief that lasts forever.  My heart is with you in your time of sorrow.
  • I cannot imagine the pain you are feeling.  I am deeply sorry for the unimaginable loss of your child.
  • There is no greater sorrow than losing a child.  Please know you are in my thoughts, and if there is anything I can do, do not hesitate to let me know.
  • Your child touched the lives of everyone they met.  I am so sorry for your profound loss.
  • I am deeply saddened by the loss of your child.  May their memory bring you comfort and peace.
  • No words can express the pain that you are going through.  We are sending you love and prayers and hope you are able to find strength during this dark time.
  • I am truly sorry to hear about the loss of your child.  Please accept my deepest condolences and know that my thoughts are with you.
  • The loss of a child is heart-wrenching.  My thoughts and prayers are with you during this tragic time.
  • The beauty of a child’s spirit is that it will continue to live on.  Through you, your child will always be part of life’s beauty.
  • There are no words to express the sorrow in our hearts.  Please know that you are not alone.  We are always here for you.

Sympathy messages for your coworker’s loss

  • I was so sorry to hear about your loss.  Please know that you’re in my thoughts during this incredibly difficult time.
  • Please accept my heartfelt condolences on your loss.  If there is anything you need or anything I can do to support you, don’t hesitate to let me know.
  • It’s never easy losing someone you care about.  I want you to know that I’m here for you, and I share in your sorrow.
  • I can’t imagine how difficult this must be for you.  Just know that you’re not alone, and we are here for you at work.
  • Your loss has deeply affected us all at work.  We’re sending our sincerest condolences and are here to support you.
  • Your grief is shared by all of us who knew your loved one.  We are here for you in any way you need.
  • Please accept my deepest sympathies for your loss.  Though words, however kind, can’t mend your heartache, we want you to know that you are in our thoughts.
  • I am truly sorry for your loss.  You have my deepest sympathies, and I’m here for you during this difficult time.
  • Losing a loved one is never easy.  Please know that we are here to support you through this challenging time.
  • I am deeply saddened by the news of your loss.  I pray for strength for you during this difficult time.
in sympathy card

Quotes for Sympathy Cards

Quotes can be a powerful way to express sympathy and provide comfort for the recipient in their time of loss.  Consider adding one of these quotes to your sympathy card:

  • “The reality is that you will grieve forever. You will not ‘get over’ the loss of a loved one; you will learn to live with it. You will heal and you will rebuild yourself around the loss you have suffered. You will be whole again but you will never be the same. Nor should you be the same nor would you want to.” – Elizabeth Kubler-Ross
  • “What we have once enjoyed we can never lose… All that we love deeply becomes a part of us.” – Helen Keller
  • “You can shed tears that he is gone, or you can smile because he has lived. You can close your eyes and pray that he will come back, or you can open your eyes and see all that he has left.” – David Harkins
  • “The pain of grief is just as much a part of life as the joy of love.” – C.S Lewis
  • “Grief is like the ocean; it comes on waves ebbing and flowing. Sometimes the water is calm, and sometimes it is overwhelming. All we can do is learn to swim.” – Vicki Harrison
  • “Those we love don’t go away, they walk beside us every day. Unseen, unheard, but always near; still loved, still missed and very dear.” – Unknown
  • “There are no goodbyes for us. Wherever you are, you will always be in my heart.” – Mahatma Gandhi
  • “The death of a beloved is an amputation.” – C.S Lewis
  • “Though nothing can bring back the hour of splendor in the grass, of glory in the flower; we will grieve not, rather find strength in what remains behind.” – William Wordsworth
  • “Sometimes it’s hard to find words to express our grief and sadness at a loss. It’s like a river of tears that we just can’t seem to control. We cry for the person who has gone, but also for ourselves.” – Unknown
  • “The life of the dead is placed in the memory of the living.” – Cicero
  • “Grief is not a sign of weakness, nor a lack of faith… It is the price of love.” – Unknown
  • “When someone you love becomes a memory, the memory becomes a treasure.” – Unknown
  • “The reality is that you will grieve forever. You will not ‘get over’ the loss of a loved one; you will learn to live with it. You will heal and you will rebuild yourself around the loss you have suffered. You will be whole again but you will never be the same. Nor should you be the same nor would you want to.” – Elizabeth Kubler-Ross
  • “We must embrace pain and burn it as fuel for our journey.” – Kenji Miyazawa

Signing off in a sympathy card

A simple sign-off on your sympathy card can be a sincere way to express your thoughts and feelings for the recipient.  Here are some appropriate phrases to end a sympathy card:

  • With deepest sympathies
  • In heartfelt sympathy
  • With love during this difficult time
  • Wishing you peace, comfort, and strength
  • Thoughts and prayers are with you
  • Sending love and light
  • May their memories bring you comfort
  • With warmest condolences
  • Yours sincerely
  • All my love,
  • Warm regards

No matter what phrase or words you choose, expressing sympathy is a meaningful way to show the recipient that you care.  By doing so, you can lend your support and provide meaningful comfort during their time of grief.  It’s a gesture that is greatly appreciated, no matter how small.

what to write on sympathy card

Frequently Asked Questions

What should I avoid writing in a sympathy card?

Knowing what to write in a sympathy card can be difficult, but please avoid giving unsolicited advice or offering platitudes, such as “Everything happens for a reason,” as they can come off as insensitive.  Instead, focus on expressing your condolences and providing comfort to the recipient during their time of grief.

Is it okay to send a sympathy card after some time has passed?

Yes, absolutely.  It’s never too late to offer your condolences and show support.  A simple note expressing your love and care for the recipient can be greatly appreciated.   It may come as a surprise, but it will surely convey that you are thinking of them and providing emotional support during their time of loss.

Should I include a gift with my sympathy card?

It is not necessary to include a gift along with your sympathy card, but it can be a nice gesture if you have the means and desire to do so.  Consider sending flowers, food items, or a meaningful memento as an additional token of support.  If you don’t feel comfortable sending something tangible, you can always make a charitable donation in the name of the deceased.   This is an especially meaningful gesture that will honor their memory while also helping to benefit others.   No matter how you choose to express your sympathy and support, it will surely be appreciated by the recipient.

Is there anything else I can do to show my support?

Offering your presence and emotional support is a great way to show the recipient that you care.  Consider volunteering your time to help with errands or take on tasks that may be too difficult for them in their current state.  Even if it’s just sending a text message or checking in from time to time, these small gestures can go a long way in providing comfort and support.

No matter how you choose to show your sympathy, it’s important to remember that grief is a personal experience and everyone deals with it differently.  Do what you can to provide comfort and support, and let the recipient take the time they need to heal.  Your kindness will be deeply appreciated.

How do you decide what to write in a sympathy card?

Do you know what to write in a sympathy card?  How do you write a meaningful sympathy card?  How do you express condolences?  Let us talk about it in the comments below!

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What to Write in a Sympathy Card and How To Do It

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